BDI Resourcing understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all those that we deal with and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
Whether we are in the process of helping you find a job, continuing our relationship with you once we have found you a position, providing you with a service, using your data to ask for your assistance in relation to one of our candidates, using a service that you provide to us, or employing you this Privacy Statement will explain:
This Privacy Statement applies to the personal data of our Candidates, Clients, Suppliers, Employees, and other people we may contact to find our more about our Candidates.
Any questions relating to our Data Processing activities should be sent by email to [email protected], or in writing to BDI Resourcing Limited, Third Floor St Nicholas House, 31-34 High Street, Bristol, BS1 2AW. Alternatively, you can call Daniel Platts, Director on 0117 422 4300.
What personal data we will collect?
Candidate data – so that we can provide you with the best possible employment opportunities, it is necessary for us to process certain information about you. We will only gather information that is essential to achieve this, which will include some or all the information listed below:
Client and prospective client data – the data that gather about clients and prospective clients is very limited. We will generally only gather your contact details or the details of individual contacts within your organisation such as:
This data is gathered to enable us to ensure that our relationship runs smoothly. We may also hold additional information that someone within your organisation has chosen to tell us. If we need any additional personal data for any reason, we will let you know.
Job applicants (for internal BDI Resourcing roles), current and former employees of BDI Resourcing
All the information you provide during the recruitment process will only be used for progressing your application, or to fulfil legal or regulatory requirements if necessary. We will only gather information that is essential to achieve this, which will include some or all the information listed below:
If we make a final job offer, we will also ask you for the following:
How we will collect, use, and process personal data
Privacy laws require that we must always have a lawful basis for processing personal data. This may because the data is necessary to perform the contract between us, or to take specific steps before entering into a contract, or because it is in our legitimate business interests to use personal data. This may involve identifying candidates who we think will be the right fit for the client or prospective client.
Candidate data will be collected either directly from the candidate or from other sources. A candidate can share their personal data with us in a variety of different ways, such as providing us with a hard copy CV or emailing it to one of our consultants; candidates can also provide us with details through our website. We may also receive personal candidate data from a referee; from a client or potential client; or from searching for potential candidate from third party sources such as LinkedIn and similar job sites.
Client or potential client data will be collected either directly from the client or potential client or from other sources. We both share the same goal, which is to make sure that you have the best employees for your organisation. We will receive data directly from you in two ways:
Where appropriate we may seek more information about you or your colleagues from other sources generally by way of due diligence or other market intelligence including:
We will also hold client and prospective client data for recruitment and marketing activities. As our main area of work is recruitment through providing clients and prospective client with candidates we will use your data as follows to help us achieve this:
As already stated, we may process client and prospective client data for these purposes if we deem this to be necessary for our legitimate interests. Article 6(1)(f) of the GDPR provides that we can process your data where it "is necessary for the purposes of the legitimate interests pursued by us, except where such interests are overridden by the interests or fundamental rights or freedoms of you which require protection of personal data."
We do not believe that any of our activities prejudice individuals in any way. We genuinely believe that they help us to offer employers with you a tailored, efficient service, which is beneficial to both employers and candidates. However, you do have the right to object to us processing your personal data on this basis. You can do this by contacting us using the contact details provided at the start of this Privacy Statement. We will seek to deal with your request without undue delay, and in any event within one month, subject to any extensions to which we are lawfully entitled. Please note that we may keep a record of your communications to help us resolve any issues which you raise.
For applicants to internal BDI Resourcing roles we will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for. We do not collect more information than we need and will not retain it for longer than is necessary. The information we ask for is used to assess your suitability for employment. You do not have to provide what we ask for, but it might affect your application if you do not.
Who we will share your personal data with
Candidate personal data may be shared with various third parties. Mostly we will share your information with prospective employers to increase your chances of securing the role that you want. We may also share your personal data with the following:
For applicants to internal BDI Resourcing roles we will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. We will share data with your referees, using the details you provide in your application, directly to obtain references to assess your suitability for employment.
As part of our GDPR compliance obligations, we are duty bound to check when personal data may be shared with third parties to ensure that they apply the same or greater controls in terms of data protection.
The use of non-disclosure agreements form part of our third-party data sharing controls. We may disclose your personal information to third parties:
How we safeguard your data
The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.
As part of our own due diligence we have identified that personal data held for and by BDI Resourcing resides in the EU. BDI Resourcing will continue to monitor this for BDI Resourcing considering any 3rd party provider changes in the future. Should a requirement for data to be transferred outside of the EU in future, BDI Resourcing will implement controls and safeguards to ensure that equal to or greater data protection measures are enforced, and records retained to evidence this.
How long we keep your data
BDI Resourcing operate a clear Retention policy and associated Retention Schedule to ensure personal data is kept only for so long as is necessary for the purpose for which such information is used.
If any of your personal data changes, or if you have any questions about how we use data which relates to you, please contact us by email at Insert email address. We normally update your personal data within seven working days of any new or updated personal data being provided to us, to ensure that the personal data we hold about you is as accurate and up to date as possible.
Your rights under the law relating to your personal data
You have the following rights in relation to your personal data, which we will always work to uphold:
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a ‘Subject Access Request’.
All subject access requests should be made in writing and sent to the email or postal addresses provided in this Privacy Statement. To make this as easy as possible for you, a Subject Access Request form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
Any changes we may make to our Privacy Statement in the future will be posted to our website.